Department of Energy - Protecting Human Health and the environment for Future Generations

The US Department of Energy (DOE) Office of Legacy Management (LM) is responsible for ensuring that DOE’s post-closure responsibilities are met and for providing DOE programs for long-term surveillance and maintenance, records management, work force restructuring and benefits continuity, property management, land use planning, and community assistance. Micro Focus Content Manager provided a user-friendly electronic records system; light on administration and IT support, to create a single source of authority to better manage their information assets.

 

·       Micro Focus Content Manager was able to migrate all content from an existing system into Content Manager, leverage content analytics and auto-categorization features in the system, and quickly, and with minimal configuration, set up workflows to manage disposition, approvals and other processes.
 

·       As part of the project, 1,500 record codes were consolidated into just 100 codes. LM was able to improve request response times as well as manage configuration changes solely within their Records Team.
 

·       LM has also implemented Micro Focus ControlPoint and is in the early stages of determining how this will benefit their records management practices, especially utilizing the Redundant/ Obsolete/Trivial (ROT) data analysis to clean up and drastically reduce the content that currently lives outside of Content Manager.

 

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